Role Summary:
Reporting to the People Manager (Shared Services) or their designate, this role will be part of the greater People & Development (Human Resources) team and will be responsible for compensation, administering accurate pay and benefits (health and non-health), on time to all employees, in compliance with regulatory and legislative requirements;
and will support the People & Development team with various projects as required.
Role Responsibilities:
PAYROLL
- Process accurate and timely biweekly payroll for all employees;
and off-cycle pay whererequired - Maintains accuracy of payroll records of all employees including salaries and wages, car allowances, bonuses, stipends, vacation, wellness days, etc.
- Ensures accuracy of payroll system calculations of year-to-date accumulators by implementing internal controls and improvements to processes
- Issues accurate and timely Record of Employment forms and responds to Service Canada inquiries
- Assists in reviewing and reporting payroll expenses and government remittances such as workers compensation premiums and employer health taxes
- Assists in year-end reporting such as tax verification letters, T4s and T2200 issuance, and government remittance reconciliations
- Ensures tax and withholdings are being remitted properly and in line with jurisdictional regulations
- Stays abreast of compensation trends, conducts analysis, and provides guidance on compensation data where needed
BENEFITS
- Ensures accuracy of all employees’ premium deductions by maintaining employee profiles and consistent review of benefits invoices and reporting
- Maintains accuracy of all employee benefits profiles in benefits portal including changes in coverage and policy members
- Reviews and reconciles multiple benefit policies and employee benefit premiums against payroll reporting
- Assists in annual benefit policy changes or renewals including review of rates and coverages
OVERALL COMPENSATION
- Partners with Finance in ensuring internal payroll and benefits reporting is accurate and timely
- Partners with People and Finance in maintaining and implementing internal controls in the various payroll and benefits system(s)
- Assists in year-end audit activities including document and data requests
- Partners with the People & Development team in responding to employee compensation inquiries
- Supports People & Development team with projects as required
- All other duties as assigned
Qualifications & Educational Requirements:
- Must have a minimum of 4 years’ prior experience in payroll processing for Canadian businesses, with ADP experience preferred
- Previous experience in multiple provincial workers compensation boards is an asset
- Strong knowledge in multiple provincial employment tax regulations and legislations
- Payroll Compliance Professional or working towards
- Intermediate to expert level computer skills, particularly with Microsoft Office suite (ie. Excel)
- High attention to detail and accuracy
- Can manage time effectively and is reliable
- Demonstrated experience working collaboratively in a team setting but works well without supervision
- Strong communication and effective in partnering with other departments, with fluency in French preferred
- Sense of urgency and bias toward action
- High initiative and adaptability