InstaDeep, founded in 2014, is a pioneering AI company at the forefront of innovation. With strategic offices in major cities worldwide, including London, Paris, Berlin, Tunis, Kigali, Cape Town, Boston, and San Francisco, InstaDeep collaborates with giants like Google DeepMind and prestigious educational institutions like MIT, Stanford, Oxford, UCL, and Imperial College London.

We are a Google Cloud Partner and a select NVIDIA Elite Service Delivery Partner. We have been listed among notable players in AI, fast-growing companies, and Europe's 1000 fastest-growing companies in 2022 by Statista and the Financial Times. Our recent acquisition by BioNTech has further solidified our commitment to leading the industry. Join us to be a part of the AI revolution!

JOB DESCRIPTION

The Personal Assistant (PA) at InstaDeep covers a key role in supporting the C-suite in the organisation, scheduling and carrying-out of their day-to-day tasks and engagements. The PA should be a down to earth individual with experience in supporting Senior Management ideally in a start-up environment. A PA at InstaDeep is a self-starter, who takes initiative and works independently and sees the bigger picture. A PA will also have the ability to exercise good judgement in a variety of situations being able to prioritise tasks. He/she has strong written and verbal communication, administrative, and organisational skills. In this role, he/she must be able to work under pressure and to handle a wide variety of activities and confidential matters with discretion.

ROLE RESPONSIBILITIES / ACCOUNTABILITIES

Supporting the CEO in all administrative tasks;
Overseeing the CEO’s important tasks and deadlines ;
Ad-hoc personal errands for the CEO when needed;
Plan, schedule and organise key meetings, looking after travel arrangements;
International calendar management: understand business priorities, proactively review calendar schedules;
Prepare and provide necessary material for meetings and presentations;
Support in event planning and preparation of meetings : presentations, reports, logistics etc.
Take minutes/notes in meetings when requested;
Liaise with the required teams to ensure coordination of activities;
Handle sensitive and confidential information with discretion;
Manage emails and support with data entry into relevant databases;
Perform additional duties, ad hoc tasks and assist with projects and teams as assigned.

REQUIREMENTS:

University Degree or relevant qualifications;
10+ years of experience as a PA for CEO
Experience of working effectively with leadership teams to achieve positive outcomes;
Experience of working in a fast-paced, dynamic environment;
Positive, energetic and can-do attitude;
A flexible approach, hands-on, adaptable and solution-focused nature;
Able to deal with multiple projects/tasks simultaneously;
Great interpersonal skills’
Proficiency in Google and Microsoft Suites;
Collaborative and flexible team player;
Experience of using systems as performance tools;
Excellent written and verbal communication skills.
Fluent in French

Our commitment to our people We empower individuals to celebrate their uniqueness here at InstaDeep. Our team comes from all walks of life, and we’re proud to continue encouraging and supporting applicants from underrepresented groups across the globe. Our commitment to creating an authentic environment comes from our ability to learn and grow from our diversity, and how better to experience this than by joining our team? We operate on a hybrid work model with guidance to work at the office at least 2 to 3 days per week to encourage close collaboration and innovation. We are continuing to review the situation with the well-being of InstaDeepers at the forefront of our minds. Right to work: Please note that you will require the legal right to work in the location you are applying for.

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