Duco is making waves! Financial institutions in the digital economy succeed or fail based on their ability to deal with complex data across their operations quickly and efficiently. Many of the world’s leading Financial Services companies trust Duco with the management and automation of their complex, mission-critical data. Duco brings together capabilities covering data extraction, ingestion, transformation, reconciliation, and reporting, all in one agile cloud-based SaaS platform.

Headquartered in London, with offices in New York, Boston, Wroclaw, Singapore, and Antwerp, Duco serves clients across the globe. Our customers include over 15 of the largest global international banks as well as asset managers, insurers, brokers, hedge funds, fund administrators and service providers.

Role

The Office Manager role involves overseeing day-to-day office operations, ensuring a smooth and efficient work environment. Responsibilities include managing facilities, budgets, and suppliers while ensuring compliance with health and safety regulations. The role also supports staff needs, coordinates office projects, and fosters a positive workplace culture.

Day-to-day That Means You’ll Be

Office Operations Management: Oversee the smooth running of day-to-day office operations, ensuring a productive and well-organized environment.
Facility Management: Manage office facilities, including maintenance, supplies, and equipment, while liaising with external service providers.
Health & Safety Compliance: Ensure the office complies with UK health and safety regulations, conducting risk assessments and implementing safety protocols.
Budget & Expense Management: Monitor and manage the office budget, tracking expenses and ensuring cost efficiency.
Supplier & Vendor Coordination: Manage relationships with suppliers and negotiate contracts to secure the best service and value.
People Team Support - Assist with maintaining employee records, managing HR systems, and supporting employees.
Administrative Support: Provide administrative support to the People team.
Contribute to policy updates and maintain the employee handbook.
Staff Onboarding & Support: Assist with onboarding new employees and handle office-related queries from staff.
Office Culture & Events: Organize social events, team-building activities, and initiatives to foster a positive inclusive work environment.
IT & Office Systems Coordination: Work with IT teams to ensure office technology and systems run smoothly, managing any upgrades or issues.
Internal Communication: Act as the central point of contact for office-related communications, keeping staff informed of key updates.
Lead the search for a new office space, including property research, viewings, lease negotiations, and coordinating the move.

Interested? We’d like to hear from you if you have:

Proven experience in office management or facilities management.
Strong organizational and multitasking abilities.
Knowledge of UK health and safety regulations.
Effective communication and negotiation skills.
Experience in budgeting and financial management.

Not essential, but it would be great if you also have experience in:

People/HR operations

Our benefits

An attractive market standard salary aligned with your skills and experience. Reviewed annually
Private medical care packages: individual, partner or family
Multisport card
Life insurance package
A success-sharing bonus scheme, so we recognize and reward your effort
Annual allowance to help you make the best of your home working environment
Unlimited annual holiday, because we trust our people to manage their own time off
Flexibility around working hours, as long as you’re delivering what’s needed
Flexible working policy, including work-from-home opportunities
Opportunity to work abroad for up to 6 weeks per country per year
Enhanced family leave provisions
Personal learning and development opportunities (annual dedicated budget)
Referral bonus if we hire someone great who you’ve recommended to us
An Employee Equity Purchase Scheme, so you have a personal investment in the success of the company
Employee of the Month and Employee of the Year awards
4 Volunteering days off that can be used flexibly based on the employee’s choice of initiative

Want to do a little more research before you apply?

Head over to our Glassdoor page to learn about our benefits, culture and to find out what our team think about life at Duco. You can also find out more about us on LinkedIn

Disclaimer

Because we are committed to inclusivity, we strive to provide equitable opportunities for everyone. If you require accommodation during the recruitment process, please let us know at talent@du.co. Include your contact information, the role you're applying for, and how we can accommodate you.

During the interview process and after hire, Duco does not discriminate on the basis of race, colour, gender or gender expression, sexual orientation, marital or pregnancy status, national origin, age, disability, religion or creed, socioeconomic background or status, size, or any other protected characteristic

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